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POSTER PRESENTER GUIDELINES

Poster size & preparation
1. Dimension of poster board is 90 cm wide 160 cm high. The board will be used vertically.
2. Recommended size of your poster is 80 cm wide 120 cm high.
3. Information in your poster must be in English.
4. Your poster should include your “Presentation Number”, Title, Author(s), Affiliations and Facial
    photograph. Presentation number will be assigned after the acceptance of your submitted abstract.
5. You are completely free to display your information in the main text, using figures, tables, photos,        etc. The presentation must cover the same material as your submitted abstract.
6. Presenters can state the sponsors of their research, if applicable.

Poster set-up & removal
1. Poster presentation will be held on March 8 (Sunday) from 8:00 – 16:30 at a designated corner                inside the meeting hall.
2. The presenters are requested to set-up their posters on the poster board labeled with your                    presentation number on that day from 8:00 – 8:30. The removal time is from 16:30 – 17:00.
3. Poster presentation session will also be held on that day from 15:30 – 16:30. Please be stationed            in front of your own poster during this time.
4. Pins will be provided but please make every attempt to bring your own pushpins to mount your            poster.
5. Please do not write or paint on the poster board.

What to Bring
Bring your presentation on a USB drive as a back-up and email the file to yourself ahead of time
in case of loss. Although it may be difficult to print a poster at the venue, if you have time, you
may still be able to print it at a commercial establishment nearby. In addition, you may bring along
printed copies of your presentation, your full paper or other handouts, to distribute to audience
members. We also recommend that you bring business cards.

What to Wear
There is no official dress code, but delegates generally wear business casual. A coat and a tie is
not necessary!

Timing
Aim to arrive for your presentation at least 15 minutes in advance. If there is a scheduled poster
session, be ready to present according to the allotted time, which could be 3-5 minutes.
Otherwise, feel free to stand beside your poster to signal to the audience that you are ready for
discussion or take questions.

Structuring Your Presentation
First, make sure you know what you want to say and the points you wish to cover, and keep your
presentation clear, simple and concise. Structure it clearly and logically so that both you and
your audience know where you are going. Visuals and signposts will help with this, especially if
you are using PowerPoint. See below for PowerPoint tips for making a poster.

PowerPoint Slide Guide for making a Poster
1.   Banner: Title format Font size, Date &amp; Function, Name &amp; Affiliation, Email address,
      Photo, Poster Number…
2.   Outline: main sections, sub-sections…
3.   Structure: Placement of sections (Intro, Materials &amp; Methods…), Border/Borderless,
      Orientation (portrait/landscape)…
4.   Font: Type (serif/sans serif), size (28pt), style (upper case, title case, sentence case)…
5.   Color: Contrast

6.   Background: Light/dark, plain/design
7.   Visuals: To emphasize (pictures, graphs, arrows, cliparts…)
8.   Spelling and Grammar: Spell-check with PC and peer, proof-read, grammar check
9.   Delivery: Not reading, volume, tone, gestures, posture, positioning relative to poster…
10. Q&A: Providing A4 or extra copies of poster, Contact information…

 

Connect
Verbal and non-verbal communication is an important tool in engaging your audience. Speak
clearly, audibly, and try to modulate your tone according to the story of your presentation.
Establish eye contact by looking at the audience. Use your hand to point but remember your
position relative to the poster otherwise, you might be covering part of the poster while
explaining it.

Practice Makes Perfect
Before the conference, make sure you spend ample time rehearsing your presentation in front of
colleagues, friends who don’t know anything about your presentation, and in front of a mirror.
Take a video of yourself and watch it to check your timing, voice, gestures, etc. Do NOT read
out your script – a well-written script does not equal an interesting and effective presentation.

Confidence
Smile when you greet the audience at the start of the presentation. Most presenters feel nervous
in front of a mixed audience. A smile (even a forced one) can melt this tension and can establish
a connection between you and the audience. It melts away the tension and projects a confident
you. If you are confident in yourself, and your presentation, it will be easier to convince your
audience.

TIPS FOR A GOOD POSTER PRESENTATION